Please will ALL members* take this as the official notification of The ANNUAL GENERAL MEETING OF WOKINGHAM & EMMBROOK FOOTBALL CLUB FOR SEASON 2008/2009, to be held on the Monday 27th July 2009 at the Emmbrook Sports and Social Club, starting at 8.00 p.m.
* A voting member is anyone who paid their signing on fees/subscription to the senior or youth football section for last season 2008/2009
AGENDA
1 Welcome - Introduction and address by Club President
2 Minutes
3 Matters Arising
4 Chairman’s Report - Youth
Chairman’s Report - Senior
5 Secretary’s Report
6 Treasurer’s Report – Youth
Treasurer’s Report – Senior
7 Club Welfare
8 Election of Officers and Committee Members
9 Registration Fees
10 Alteration of Rules
11 A.O.B.
12 Next Meeting
Elections of Officers and Committee Members
Retiring Officers shall be eligible to become candidates for re-election without nomination according to the current constitution.
Executive Committee
5.1 Club Chairman
To instigate and chair all club meetings and promote continual improvement polices within the clubs structure and administration.
5.2 Director of Football (formerly Vice-Chairman)
To support the Chairman
5.3 Club Secretary
To issue, receive and administer all club correspondence and manage all aspects relating to the clubs assets.
5.4 Club Treasurer
To manage and administer the club accounts and report the status at club official meetings.
5.5 Club Welfare Officer (formerly Child Protection Officer)
To enforce child protection procedures in line with those stated in the Child Protection Procedures and Practice handbook published by the FA.
5.6 Youth Chairman
To lead and manage all aspects of the operational and development aspects of the Youth section of the club, working closely with and supporting the Club Chairman, Director of Football and the Youth Vice-Chairman and Youth Treasurer
5.7 Club President
To act as figurehead and spokesperson for the club in the local community, especially in the developmental aspects of the club and its Business and Development plans
There is a proposal to be put to the floor from the existing Club Management Committee for the following volunteers to form the Executive Committee of the Club for Season 2009/2010 and they will need to be duly elected on the 27th July. Proposed ‘en-bloc’ members are as follows:
Club Chairman – Glenn Duggleby (current incumbent – Glenn Duggleby)
Director of Football – Graham Tabor, TBC (current incumbent – Roger Herridge)
Club Treasurer – Sue Ashwell (current incumbent – Sue Ashwell)
Club Secretary – Sally Blee (current incumbent – Sally Blee)
Club Welfare Officer(s) – Billy Griffiths & Debbie Griffiths (current incumbent – Helen Wathen)
Youth Chairman – Neil van Den Dungen (current incumbent – Neil van Den Dungen)
Club President – Mark Ashwell (current incumbent – Mark Ashwell)
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Alterations to Rules (to be given in writing to the Club Secretary 14 days prior to the AGM)
None yet received
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Any further proposals for changes to the rules must be received by the current Club Secretary, no later than 17th July 2009.
Send to:
Sally Blee sally.blee@tesco.net or in writing to : Sally Blee c/o Trademark Windows, Fishponds Lane, Wokingham Berkshire
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The other ‘Operational Positions’ that form the Club Management Committee are shown on the attached Club Structure Chart, as agreed by the incumbent Committee at the Executive Committee meeting in July 2008 and approved at the 2008 AGM.
All changes agreed at this AGM will be updated accordingly.
Please find below the Minutes from the AGM held on 30.07.08 at the ESSC:
Minutes
1 Welcome MA introduced the meeting as the 4th combined AGM for the Senior and Youth sides and confirmed that links between the 2 sections are stronger than ever before and that the 1Club ethos is becoming ingrained in the Club’s culture. The Youth and Senior sections are financially independent of each other and will continue to retain separate bank accounts and Treasurers, although Chris Burge will lend his considerable expertise to the Seniors. At no stage in the past has either section relied on the other for financial support and it is hoped that both will continue to be self-financing in the foreseeable future.
2 Minutes
Previous minutes agreed and signed as a true record of last meeting – proposed by NvdD, seconded by SB
3 Matters Arising
None
4 Chairman’s Report – Youth
This has yet again been another successful year for the Youth Section seeing success both on and off the pitch. The further progression of the one club ethos coupled with the on going Cantley Project has seen a great deal achieved this season.
GENERAL
Many thanks to all whose efforts have helped us achieve so much, in particular the committee, Steve Williams, and Helen Wathen. A really big thanks to both Chris Burge and Sally Blee who joined last season and have been instrumental in the development of the Youth Section. In addition many thanks to Steve Thompson who is standing down after several years sterling work in managing and delivering kit and equipment – All future requirements to Steve Williams.
I should also thank Sally for taking on the web site- what a great job and it really is a key marketing piece and demonstrates the professionalism of the Club.
Finally thanks to all the managers, coaches, helpers and in particular, the players who make the club what it is.
NO new officers proposed this year
TEAM REVIEW
All teams have performed creditably with many successes including: -
Girls- Both South Chiltern (U12) and Hicks (U11) teams did well finishing runners up in their respective divisions
NEHYL-U14 girls- performed well and their league position probably didn’t do them justice.
U7s did really well – being promoted mid season, and still winning the majority of their games. High hopes for next year
U8s had a really good season and have now added a second team for next year
U9A- started well but tailed off- many thanks to Dave Greenough who has done a great job and is standing down with Jon Hales taking over the reigns
U9Rangers – had a good season and continued to attract new players (Great to see 3 girls playing)
U10- 2 teams both did very well. A teams League position didn’t reflect how well they played at times. Lost in semi of Slough & Windsor Cup and lost in semi of 4 tournaments. Rangers- were unlucky not to finish in top three or indeed runners up. Thanks to Billy who is standing down but good news is Jack staying with the Club.
U11- 2 teams – A team mid table and Rangers again finished in a position that probably didn’t do them justice. Thanks to Ady and Luke who have resigned – but both teams combining to form an 11 a side team managed by Declan.
U12- did well winning promotion and losing out in Cup Final
U13- Enthusiastic season –did very well and continue to attract good players Hopefully will challenge for honours next season.
U14- Great team ethos and well done on winning their league and achieving promotion.
U15- A Successful season and good news is the team will be moving to the East Berks League for next season.
U16A- Another successful season – the team were unfortunate to just miss out in League and Cup competitions. Many of the players featured for the Allied and hope to have more involved this season.
U16 Rangers- fantastic season – following promotion did really well to achieve a mid table finish in Prem Division.
Allied- A Fantastic season – winning the Southern League winning 15/16 games and narrowly losing out in Cup Quarter Final 3-2 to Prem League & Cup winners Northwood. 7 of the team featured for the Senior First Team- 2 achieving England schoolboy trials, 1 being signed by a Pro Club and 2 achieving scholarships with Woking Academy. A great amount of credit should go to Wayne/Nigel /Dan /Sam Paige and indeed Mark Pugh and Roger Herridge
SEASONS ACTIVITIES
TOURNAMENT
Very successful– thanks to all helpers in particular those who gave up all weekend and especially the young children and the many old faces returning to assist- without whom we would have struggled this year. Thanks as ever to Roger for organizing the fixtures so well.
Slight disappointment with the weather (yet again!) but also, that so little help came from the parents, bearing in mind we have nearly 230 players registered.
PRESENTATION DAY
A really good day and luckily the weather was kind.
It was a terrific success and thanks to all again including Clive, Graham, Tom McNelly, and Dan and Billy & Debbie for organizing such great trophies, not only for Pres Day but also the tournament. Many plaudits on how professional the day was.
Thanks also to Neil Stairmand for the use of the clubhouse.
NEXT SEASON
Build on this year.
· Tournament remains key source of funds – require someone to take on Tournament Organizer Role
· Youth Section tour.
· Further Level 1 courses- Level 2 and Child protection update
· Goalkeeper training
· External Coaches to be brought in to supplement what is currently provided.
· Soccerfun – Thanks to Jon Hales for helping and all his efforts with the younger age groups. We will require a Soccerfun Co-Coordinator and plenty of volunteers to ensure that we compete locally next season. Please let me know if you or any parents can help.
· CANTLEY
· ESSC – YOUTH ACADEMY
Chairman’s Report – Senior (read by MA in GD’s absence)
1. The Season on the Pitch:
2007 started off with all the management teams remaining as per the previous season as we strove for some stability and continuity following the previous season’s upheaval with late resignations from the Hellenic League management teams and Jez, Danny and Roger answering the late calls to get us through that season.
The 1st team started with enthusiasm, but were soon struggling and the difficult decision was taken to ask Jez and Danny to step down in November and we then appointed Wayne Wanklyn as 1st team Manager, moving him into this position alongside his continuing Allied Counties management role. Wayne promoted Roger from the Reserve side as his assistant and Ade Milne came in as the new Reserve team Manager. Wayne quickly introduced many of his young stars from the youth set-up into the 1st team squad, with immediate effect as the whole look and feel of the side changed. Some excellent performances were seen over the remainder of the season, although often results went against us as the young squad learn some quick lessons. We finished in 12th place, but with lots of promise for the future and greater stability and purpose. The Reserves again started well, but lack of regular players and full commitment saw them fall away to finish in the bottom half of the table. Ade announced his decision to leave his position towards the end of the season and we thank him for all his work throughout the club over his many years of involvement and wish him well with his move to local rivals Ascot United and management of their under 16’s side. After some deliberation and discussion with Wayne, we have decided to take a break from Reserve team football next season and will review it again at the end of season 2008/2009.
The Reading League ‘A’ team under the guidance of Martin Rea, in his last year as manager were in contention for the title for a large part of the season, playing some good football and looking a good bet for honours.
Unfortunately they fell away as they 2nd half of the season unfolded to finish in the bottom half of the table. Thanks go to Martin for all his efforts over the last few seasons and we wish him well with his return to his boots next season.
The Reading League ‘B’ were also in contention all season with their mixture of veterans and youth and managed to maintain that push to go so close to honours on two fronts, finishing runners-up in the League to Barton Rovers and then just losing out to the same side in a thrilling League Cup Final at Scours Lane.
With Tony Matthews remaining as Manager, supported again by Rob Howard, they will face a challenge after their promotion to Division Two.
The Reading Sunday League side, played their usual brand of competitive yet fun football and although struggling for most of the season kept going to the end. Phil Tandy will also step down next season and he will be replaced by Mark Prentice and Tom Edwards, who will jointly run the side, playing again at Lowther Road.
The final word on the playing front has to be left to the highly successful Allied Counties youth side.
Although I’m sure Neil will cover their success in detail in his report, I just want to record what a great achievement it was for them to win their league in great style, how well coached and managed they were and how encouraging it was to see so many of them make the effortless transition into ‘senior’ football.
2. The Season off the Pitch
Off the pitch there has been so much going on and I would like to just summarise this in three sections, as follows:
a. The Cantley Park Project
b. The ‘1 Club’ Structure
c. The future development of our ‘Youth Academy’
a. The Cantley Park Project – much has been written and reported about the ‘struggle’ to hit some major milestones to get this project to reality and despite all the ridiculous protests, unfounded accusations and rubbish that was produced, we are now very close to the end. This despite many occasions when we thought it would never happen and even did we actually want it to happen. We still have some final hurdles to ‘jump’, but it looks like we will be starting our 1st team’s season at Cantley park, playing on the site of what will eventually be our new ‘premier pitch’. We expect to see the ‘stadium’ develop around as the season progresses and the funding applications are realised. We also hope to see our income generation develop as the ‘Ashridge Room’ is developed Q3 & Q4 of 2008 to allow us to ‘service’ the Cantley Park footballing community. An element of the Cantley Park project has led to us producing our first 1Club Business Plan, as part of the requirements for the funding application and this along with our Club Development Plan are available for you all to view at this meeting. It would be remiss of me to finish this section without giving a huge thank you to Mark and Graham for their dedication and resolve to keep the momentum going on this difficult project, through some pretty dark and depressing moments. Well done guys.
b. The ‘1 Club’ Structure – This remains an ongoing objective for the Executive committee and we feel it continues to move forward. This season has seen visible interaction between the youth and senior elements of the club, with the development of many youth players (and management) into senior football. Also yet another highly successful end of season youth tournament saw an increased involvement in co-ordination etc from the senior element of the club. We have also seen a greater involvement from youth section ‘stalwarts’ into the senior aspect, with Sally Blee now joining the Executive Committee and already getting involved in areas such as marketing and administration (new admin structure shown below). Chris Burge is now bringing his financial expertise and contacts into much closer contact with the senior elements.
5 Secretary’s Report
Included within the Chairmen’s reports.
6 Treasurer’s Report – Youth Section
The accounts were reported and maybe viewed upon request to the Exec Committee.
7 Child Welfare
HW reminded all that the necessary CRB checks must be in place where U18s are playing at Senior level and that parents should sign the relevant Consent Forms.
8 Election of Officers and Committee Members
The proposal was put to the floor from the existing Club Management Committee for the following volunteers to form the Executive Committee of the Club for Season 2008/2009:
Club Chairman – Glenn Duggleby (current incumbent – Glenn Duggleby)
Director of Football – Roger Herridge (current incumbent – Roger Herridge)
Club Treasurer – Sue Ashwell (current incumbent – Keiron Brown)
Club Secretary – Sally Blee (current incumbent – Sue Ashwell)
Club Welfare Officer – Helen Wathen (current incumbent – Helen Giles)
Youth Chairman – Neil van Den Dungen (current incumbent – Neil van Den Dungen)
Club President – Mark Ashwell (current incumbent – Mark Ashwell)
Proposed by DB; seconded by BG. Motion carried by majority vote by the floor.
9 Registration Fees
- NvdD proposed that for teams playing at fixed venues, registration fees should remain at £60 plus £2 per match day fee. At non-fixed venues, he proposed a registration fee of £100 upfront to cover subs; this will alleviate problems that some managers have trying to collect match day fees. Managers are able to choose which method they use.
- Proposed by DK; seconded by JH. Motion carried.
- Senior section fees remain unchanged.
10 Alteration of Rules
To be given in writing to the Club secretary 14 days prior to the AGM. None received.
11 A.O.B.
Sunday side requested new kit; MA confirmed kit readily available and would arrange.
NvdD recorded thanks on behalf of the Club to Steve Thompson who is ‘retiring’ as kit man and who has done an excellent job in ordering and supplying new kit over the last few seasons. Steve Williams has taken on this role.
12 Next Meeting
MA thanked all for attending and the meeting closed at 21H10.
Next meeting : T.B.A.